01 · The Problem
Can your front desk keep up with patients' questions?
What patients ask all day long:
How much is a cleaning? Does insurance cover it?
Are you open on weekends? Any slots today?
Can I eat after an extraction? When can I brush?
When can my child get dental sealants?
What does the braces process look like? How many visits?
Simple questions — but dozens of them every day, while the front desk juggles calls and walk-ins.
After-hours and weekend inquiries are often not seen until the next day.
Patients can't wait that long — many have already booked elsewhere.
When the phone is busy, new inquiries are simply lost.
Answers vary from person to person, and pricing details get mixed up.
Every inquiry that goes unanswered is a patient you may lose.
02 · The Solution
How our AI receptionist works
We "teach" an AI assistant your clinic's full materials — services and pricing, opening hours, your team, FAQs, before- and after-care instructions — then connect it to the channels patients already use.
1
Your clinic's materials
Pricing · hours · services · care notes
2
The AI learns them
Like a new hire studying up
3
Connected to channels
WhatsApp · website · more
4
Patients ask, it answers
Unsure? It hands off to staff
Like a remarkably reliable new hire
1
Before work
It studies all of your clinic's materials
2
On shift
Never on leave, never off duty, never moody
3
When answering
Only what your materials say — no promises, no invented prices
4
When unsure
Politely hands the patient over to a human
No guessing, ever — questions it can't answer go straight to your staff.
03 · Value
What does it bring your clinic?
01
24/7 instant replies
Evenings, weekends and holidays included. A midnight question gets an instant answer — and stays with your clinic.
02
Consistent, accurate answers
Pricing, hours and processes always follow your clinic's own materials — never one story today and another tomorrow.
03
A lighter front desk
AI takes the repetitive questions, so your team can focus on the patients in the chair and the calls that truly need a human.
04
No inquiry left behind
When the AI can't answer — or a patient asks for a person — it collects contact details and alerts your staff to follow up.
05
Update anytime
New services, price changes, holiday closures — edit the document and the AI answers by the new rules immediately.
06
Patient data stays safe
The system can run on your clinic's own computer — chat data stays in your hands and never passes through a third party.
04 · Rollout
Six steps to launch in 1–2 weeks
1
Kickoff 1 meeting
Talk through your clinic, common questions and channels
2
Collect materials 1–3 days
Send existing files — no need to write anything new
3
System setup 1–3 days
We install everything — ideally on your clinic's own computer
4
Channel connection About half a day
Scan a QR code to link WhatsApp / WeChat — we guide you
5
Training & testing 3–5 days
We "examine" the AI together — the critical quality step
6
Launch & handover About 1 hour
Manual + staff training; future updates are as easy as editing a doc
Your investment
1kickoff meeting
1set of existing materials
1QR-code authorization
1hour of staff training
We handle all the technical work — you only bring the four "ones".
05 · Quality Assurance
The AI must pass three rounds of "exams" before launch
1
Round 1Internal testing
By us · 1–2 days
We prepare hundreds of simulated patient questions and check every answer: accurate? polite? unsure ones correctly handed off? We tune until it passes.
2
Round 2Clinic testing
You + us · 1–2 days
Your front desk and dentists play the most realistic patients, asking in everyday words. Anything off gets corrected by us, case by case.
3
Round 3Live pilot
Together · 1–2 weeks
The AI serves real patients with your staff on standby; we review transcripts daily and fix issues same-day. We close with an acceptance checklist you sign off.
Three rounds before launch — so you can be confident on day one.
06 · FAQ
Questions you may have
QWill the AI make things up or quote wrong prices?▾
It answers only from your clinic's materials. For anything outside them it says so plainly and offers to connect the patient with your staff — it never invents. We test this specifically before launch.
QAre patient chats and data private?▾
The system can run entirely on your clinic's own computer, so data stays in-house. Access is tightly controlled — only people you authorize can view chat records.
QWhat happens when prices or schedules change?▾
Edit the document in the admin panel and it takes effect immediately — or send the update to us and we'll make the change for you. New services and holiday closures work the same way.
QHow much does it cost?▾
Pricing depends on the channels you connect (WhatsApp, your website, …), the deployment you choose, and the scope of features. That’s exactly what the free demo is for: we’ll map your needs live and send you a clear, itemized quote afterwards — no hidden fees, no lock-in.
NEXT STEP
See a free demo before you decide.
We'll ask it real questions from your clinic, live — judge the answers for yourself.
Book a Free Demo on WhatsAppPrefer another channel? We’re flexible — tell us in the chat.